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Become part of the team

ADMINISTRATIVE ASSISTANT (Half-time position)

Brief:

You will provide administrative support to ensure efficient operation of the office and give support on a variety of tasks related to sales and organization. This position is half-time. Living in Barcelona is mandatory.


Responsibilities:

• Managing web shop orders: Booking shipments with our warehouse, inform clients of order status, assist with incidents and update backend system

• Giving support to the sales team on post-sales incidences: Creating credit notes, following up on product replacements, etc.

• ERP maintenance: Creating and updating customer and supplier files, purchase orders, stock transfers, etc.

• Managing incidents that may occur during preparation of the orders at the external warehouse. 

• Managing courier services and resolving logistic incidences.

• Following up on received payments and updating invoice status in ERP.

• Searching of new suppliers and controlling supplier’s invoices regarding irregularities. 

• General assistance to all departments in various daily tasks: preparation of special deliveries, maintenance of the studio, etc.


Requirements:

• High-level knowledge of Microsoft Office, especially Excel.

• Experience with ERP and CRM tools – ideally Microsoft Navision.

• Well-organized and multitasking

• Strong work ethic and team player with problem-solving attitude. 

• Stays calm and in control in stressful situations. 

• Excellent technical, interpersonal and communication skills.

• Very customer focused with great empathy and patience. 

• Languages: Spanish & English (very well written and spoken).

• Barcelona based (mandatory)


Applicants who are not based in Barcelona won't be accepted.

Please send your cover letter and CV to jobs@octaevo.com.

We are looking forward to hearing from you!